When it comes to choosing a local venue (or indeed any venue) for your wedding, Barmitzvah or party, it’s the little things that can make or break the function. These can be things that you wouldn’t normally consider. We all want your event to go without any hitches. But when picking a local venue, how much do you look into how suitable it is for your function? Learnt from experience, here are our top tips – for anyone who is planning an event.
Your wedding day is a magical, once only experience. Like you, we want it to be the best day you’ve ever had. So here are some tips to make sure your function runs smoothly.
Does it have the equipment it might need for your function? For example, if you’re planning on showing a short film including sound, does the venue’s AV system support that? It might be as simple as a mic, or making sure there are available plug sockets, that sort of thing. Just check. If you’re really worried about it, ask what backup equipment they have.
Will your event’s venue be using equipment that you’re depending on? Communication is key for your function to be successful.
What parking is available? And if required, for the disabled guests? It can be an important consideration. If the venue is in a busy high street, with a walk involved, it might be a serious problem. At the very least, warn people. If there are tokens required for a car park, it might also be a good idea to let people know.
If part of the function involves going outside, or is likely to, inspect the outside as well as the inside. Are there any obstructions, especially at floor level? Not everyone looks down, especially when their attention is otherwise distracted. Check carpets – are they firm. If you’re having temporary carpets, check they’re safe too. Yes, I know the venue are supposed to check them if they’re supplying them, but it doesn’t hurt to be doubly sure.
Will there be people around when setting up? If there are any last minute questions, it’s handy to have someone to ask before they become literally last minute. Also, if someone’s around at all times, things should not go missing. That could be something of yours, or it could be something belonging to the venue – either way, it could ruin the event.
Does the venue have heating / air conditioning? Most will definitely tick the box on heating, but air con is another issue. Even in England, it can get hot, and a sweaty bride and groom won’t help with everyone’s enjoyment, let alone the photos. Also, flowers and food might not cope too well in the heat. If they haven’t got a reliable built in cooling system, it might be worth having a chat with the venue to see if they can hire some portable units.
The ice sculpture will only stay frozen as long as the temperature allows. Too much heat and it won’t last long.
Check out the toilets before you hire, and before the function starts. Seriously. You can tell a lot about the cleanliness of a place by how well they maintain their loos. And do you really want to be using lavatories which don’t have toilet rolls, or are without soap?
This isn’t an exhaustive list. But hopefully it will get you thinking about other questions you might want to ask your local venue. We hope that you have a wonderful event, and wish you every happiness in the world.
Subscribe to us for your free e-book “Choosing And Working With A Wedding Photographer”, to keep up to date with our blogs and for special offers.